Getting Started with Paperless Load Tickets
Paperless Load Tickets allow you to send a Load ticket from the mobile app to your customer's email, and save trees at the same time.
Get it on your mobile app or bookmark one of these pages
Who are Paperless Load Tickets for? Farmers & Growers, Loading Managers and Field Officers.
How can Paperless Load Tickets help me? Using Paperless Load Tickets will save you time because there will be no more fussing with each customer's different form, data entry is simple and you can do it straight from your mobile phone, plus, it’s preconfigured to send to a list of nominated emails.
Does it come with my current license/subscription to KisanHub? Paperless Load Passports are available to customers subscribed to the Supply Module, and organisations in their network can access them to either supply or purchase .
If you are using Paperless Load Tickets, thank you.
Together, we’re saving at least one tree for every 100k tonnes thanks to trailblazers like you.
How to use Paperless Load Tickets
Load passports can be found under Supply on the web app or from the homepage in the mobile app.
View existing Load Tickets on KisanHub
Create & send a Load Ticket
Edit an existing Load Ticket
You can come back and edit tickets at any time. If you have already sent the ticket by email you can still edit and resend the ticket again.
If you are editing a ticket and you see this message, it means that a technical manager has updated the template.
The system will highlight the changes to you.
All you need to do is review the form and then click or tap “send by email” if you want to send your customer an updated load ticket.
In case you are wondering:
Is there any scenario where I cannot edit a ticket? Yes, tickets can be marked as “Complete” which means the load has been received and processed. At this point the ticket cannot be edited.
If the template has changed, is it mandatory for me to update the ticket? No, only do this if you need to, or have been asked to update and resend it by email.
Delete an existing Load Ticket
Only registration admins can delete Load Passports, if it is possible to edit the passport instead of deleting then that option should always be taken first. You will see an alert pop up before deleting the passport. Once deleted any reference number that was on the deleted passport can be re-used.
When deleting a load passport, it is important to note:
- The original email will still exist.
- If the plot or store lot used was created as an off platform for the first time during that passport, it will not be deleted and will need to be closed manually from the inventory.
- The tonnage that has been removed from any existing store lot will still remain, so a manual adjustment will be required.
- The load passport will be removed from the web app but will still appear in the mobile app.
When you click or tap “Send by email” the load ticket is emailed as a PDF to the email addresses listed on the Trading Agreement. This list is decided by the owner of the contract and it may include the Grower, Customer, Intake, or haulier.
For anyone outside of KisanHub network, email is the primary method for storing load tickets.
However, some clients who subscribe to KisanHub may have access to “Load records” which enables them to track the load to completion and maintain notes/outcomes for each load. For example, you can record the pay weight, sales weight, defects and subsequently report on these factors over the term of the contract.
If this is of value to you, please contact firstname.lastname@example.org